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1. Purpose:
The purpose of this policy is to establish guidelines for the operation and conduct of Cece Notary Services LLC. as a Notary Public service provider. This policy aims to ensure compliance with legal requirements and maintain the highest standards of professionalism.
2. Notary Services:
2.1. Cece Notary Services LLC. shall provide notary services strictly adhering to applicable laws and regulations.
2.2. Notary services will be available during regular business hours, and appointments are encouraged for efficiency.
3. Qualifications:
3.1. Notaries employed by Cece Notary Services LLC. must possess valid notary commissions and adhere to state-specific qualifications.
3.2. Regular training and updates on legal requirements will be provided to ensure ongoing compliance.
4. Client Authentication:
4.1. Proper identification and verification of clients are mandatory before providing notary services.
4.2. In case of any doubts about a signer's identity or competence, the notary shall exercise discretion and may refuse services.
5. Record Keeping:
5.1. Accurate and detailed records of notarial acts shall be maintained as required by law.
5.2. Records will be securely stored and accessible only to authorized personnel.
6. Confidentiality:
6.1. Cece Notary Services LLC recognizes the importance of client confidentiality and will not disclose any information related to notarial acts unless required by law.
6.2. Notaries shall exercise discretion in handling sensitive information.
7. Fees:
7.1. A fee schedule for notary services will be transparently communicated to clients.
7.2. Fees will be reasonable and in compliance with applicable laws.
8. Code of Conduct:
8.1. Notaries shall uphold the highest standards of integrity, impartiality, and professionalism.
8.2. Any conflicts of interest must be disclosed, and notaries shall refrain from notarizing documents in which they have a personal interest.
9. Compliance:
9.1. Cece Notary Services LLC. is committed to complying with all federal, state, and local laws pertaining to notary services.
9.2. Regular internal audits will be conducted to ensure ongoing compliance.
10. Updates and Amendments:**
10.1. This policy may be updated as needed to reflect changes in laws or company practices.
10.2. Employees will be informed of any policy updates, and training will be provided accordingly.
11. Enforcement:
11.1. Violations of this policy may result in disciplinary action, up to and including termination, depending on the severity of the breach.
12. Review:
12.1. This policy will be periodically reviewed to ensure its effectiveness and relevance.
Approval:
Crystal Harris
Owner of : Cece Notary Service LLC
12/15/2023
Copyright © 2024 Cece Notary - All Rights Reserved.
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